The following is a directory of NTF approved policies that you can download, amend and combine to create a bespoke employee handbook tailored to your business.

Conduct and Behaviour

• Anti-bullying and harassment policy

• Anti-sexual harassment policy

• Equal opportunities policy

• Inside information policy

Family Friendly Policies

• Carer’s leave policy

• Emergency leave for dependents policy

• Flexible working policy

• Maternity leave and pay policy

• Neonatal policy

• Parental bereavement leave and pay policy

• Paternity leave and pay policy

• Shared parental leave policy

• Unpaid parental leave policy

Holiday

• Holiday policy

NTF/NARS Agreed Policies

• NTF/NARS disciplinary policy

• NTF/NARS grievance procedure

Pay and Conditions

• Expenses policy

• Overtime policy

• Tipping policy

Safeguarding

• Safeguarding policy

• Safeguarding accommodation policy

Sickness and Absence

• Sickness notification policy

• Absence management policy

Social Media and Comms

• Mobile phone policy

• Social media policy

• WhatsApp group policy

Substance Misuse

• Substance misuse at work policy

Health and Wellbeing

• Menopause policy

• Mental wellbeing

• Mental and physical health emergency sharing policy

Whistleblowing

• Whistleblowing policy

Interviewing a job applicant

Record for job applicant riding at interview

Right to Work checks

Induction process

Checklist for new starters

Recruitment: Avoiding discrimination

Recruitment: Employment status

Recruitment: References

Example recruitment policy

Job Descriptions

This section is under review as part of the Horseracing Industry People Board’s strategy. New template job descriptions will be available soon.

Contracts

• Contract information

• Template Contract - Racing Staff

• Template Contract - Assistant Trainer

• Template Contract - Trainee

• Template Contract - Employed Trainer

• Confidentiality clause for contracts

Privacy Notices

• Guidance on Employee Privacy Notice

• Employee Privacy Notice

• Employee Privacy Notice including drug and alcohol testing

• Employee data retention template

• Data Protection Impact Assessment

Induction Process

Checklist for new starters

Trial or Probationary periods

Appraisal guidance

Appraisal template

Changing terms and conditions of employment

Statutory Sick Pay (SSP): Rules and guidance

Evidence of Sickness Absence, fit note and pay under the MOA

Self certification form

Absence management policy (template)

Sickness notification policy (template)

Self-certification form

Return to work meeting template

Occupational health referral guidance

Short-term absences

• Short-term absence guidance

• Short-term absence template letters

Long-term absences

• Long-term absence guidance

• Meeting invite and outcome letters

• Appeal letters

Medical Access Letters

• Consent to obtain medical report (template letter)

• Employer letter to doctor

Maternity

• Maternity leave and pay policy (template)

• Information on maternity leave and pay

• First steps when employee notifies of pregnancy

• Template Letter: Confirming maternity leave and pay

• Managing Maternity Leave and Return to Work

• Keeping in touch days

• Risk assessment

• Racing Home

Paternity

• Information on paternity leave and pay

• Paternity leave policy (template)

Parental Leve

• Information on parental leave and pay

Neonatal Care and Leave

• Information on neonatal leave and pay

• Neonatal leave policy (template)

Dependants

• Guidance for emergency time off

• Emergency leave for dependants policy (template)

Bereavement and Compassionate Leave

• Information on bereavement and compassionate leave

• Bereavement and Compassionate Leave policy (template)

Flexible Working

• Information on flexible working

• Flexible working policy (template)

• Template Letter: For employee to make flexible working request

• Template Letter: Inviting employee to initial meeting to discuss flexible working

• Template Letter: Agreeing flexible working request

• Template Letter: Not agreeing flexible working request

• Template Letter: Responding to appeal to refusal of flexible working request

• Template Letter: Advising outcome of appeal meeting

Shared Parental Leave and Pay

• Information on shared parental leave and pay

• Shared parental leave policy (template)

• Template Letter: To send upon receipt of notification of entitlement to shared parental leave

• Template Letter: Confirming shared parental leave request

• Template Letter: Requesting a meeting to discuss shared parental leave request

• Template Letter: Refusal of discontinuous shared parental leave request

Carer’s Pay

• Information on carer’s pay

• Carer’s pay policy (template)

Accommodation Overview

Safeguarding policy

Tax treatment

Accommodation offset

Guidance for the use of licences

Template House Licence

Template Room Licence

Redundancy: Overview

Redundancy Calculator

Dismissal Checklist

Redundancy: 20 or more employees

Redundancy: Selection and Procedure

Suggested Redundancy Criteria

Template Letters

Invitation to individual at risk

Confirmation of redundancy

Alternative job trial

NTF/NARS Disciplinary policy

Disciplinary warnings and dismissal process

Guidance notes for a disciplinary meeting

Dismissal checklist

The right to be accompanied

Special cases and miscellaneous matters

Unauthorised absences

Guidance on unauthorised absences

Investigations

Investigations overview

Investigations report

Investigations record

Investigation letter (template)

Suspending an employee

Guidance on suspensions

Suspension of employee letter (template)

Terminating employment

Guidance on termination of employment

Settlement agreements

Appeals

Guidance on appeal meetings

Warning invite and outcome (template letter)

Dismissal and outcome (template letter)

Additional template letters

Confirming verbal warning (template letter)

Notice of written warning (template letter)

Notice of dismissal (template letter)

Invite to disciplinary meeting (template letter)

Invite to gross misconduct meeting (template letter)

Offering work experience through schools or college

Employing young workers

Employing children

New starter induction (work experience)

New starter induction (children)

Advice on employing migrant workers

Holiday: General guidance

Maternity and sickness and holiday

Irregular Hour Workers

Holiday calculator

Working Time Regulations - Overview

National Minimum Wage and deductions

NJC agreement on pay and conditions

NJC  working time agreement

Information on pool money and tips

Tipping policy (template)

Overtime policy (template)

Overtime claim form

Expenses policy (template)

HMRC Bespoke Expenses Application

Guidance on discrimination and equality in the workplace

Responding to a discrimination complaint

NTF Substance misuse at Work Policy

NTF Drug and Alcohol Testing Scheme

Sign up for D&A Testing

Data protection considerations

Equal opportunities overview

Equal opportunities policy (template)

Transitioning guidance

ACAS early conciliation and Tribunal claims

Workplace mental health

Guidance on sharing personal information in an emergency

Information sharing in an emergency policy (template)

Menopause guidance

Menopause policy (template)

Bullying and Harassment Overview

What is sexual harassment?

Anti-bullying and harassment training

Handling a bullying or harassment complaint

Sexual harassment risk assessment

Anti-bullying and harassment policy (template)

Anti-sexual harassment policy (template)

Safeguarding policy (template)

Informal Grievances Overview

Formal Grievance Process

The right to be accompanied

Grievance meeting invite (template letter)

Grievance meeting checklist

Grievance meeting outcome (template letter)

Appealing a grievance meeting decision and outcome (template letter)

Guidance on part-time and fixed-term workers

These periodic podcasts are with Dawn Bacchus, our Chartered Legal Executive, discuss the chapters in the Employment Manual, bringing like subjects together and answering common questions.

Member access HERE.